Payment Procedures

An electronic check (ACH) is an online payment method that uses the routing and account numbers of your checking or savings account. There is no fee to pay by electronic check.

Before attempting to pay by electronic check, you should verify that your bank allows this payment method. Depending on the bank, processing time can take up to 10 days. Before submitting your payment, double-check your routing and account numbers, the type of account and the payment amount. An electronic check can’t be canceled once it’s processed, and there’s a $25 fee for any declined charge. You may also be charged a late fee if the declined charge results in your payment being past due.

Banks can return payments for many reasons, including:

• Lack of sufficient funds
• Use of an incorrect or invalid bank routing or account number
• The account type is misidentified
• The account has been closed or frozen
• The account is a non-transaction account
• The name on the bank account does not match
• The bank does not participate in automated clearing house (ACH) transactions

You can mail or deliver a bank check or money order to the UW Continuum College Registration Services office.

Mail your check to:
PO Box 45010
Seattle, WA 98145-0010

Deliver your payment in person to the address listed below.

Checks must be in U.S. funds and drawn from a U.S. bank. There is a $25 service charge for returned checks.

Any financial aid or scholarship funds you receive will be applied directly to your account balance beginning one week before the quarter begins and continuing up until the payment deadline (the third Friday of the quarter), as long as you've registered for the required number of credits.

Here are a few additional things to keep in mind:

• If your aid does not cover the entire balance due, or if you register for courses after the disbursement date, you’ll need to pay the balance using a credit card or other method.
• If the amount of your aid is greater than the charges on your account, the difference will be sent to you via direct deposit or a check mailed to your local address on file.
• Some scholarship funds can be used only to pay course fees and any overage cannot be disbursed to the student. Contact your scholarship’s funding office to ask about disbursement conditions.
• If you've accepted federal student loans, funds will only be available after you sign all corresponding promissory notes.
• Funds will not be disbursed to any student with financial holds on their account.

For more information, see the Fee-Based Programs page on the UW Student Financial Aid website.

Private loan funds must be certified by the UW Office of Student Financial Aid before they can be applied to your account. To ensure that your loan was certified, email UW Continuum College Registration Services at c2reg@uw.edu with your full name and UW student number.

If the amount of your loan is greater than the charges on your account, the difference will be sent to you via direct deposit or as a check mailed to your local address on file.

If you’re a teaching or research assistant, you may be eligible to have your UW department pay for some of your program costs.

If your department will be covering part of your program costs, be sure they email a budget authorization to UW Continuum College Registration Services at c2reg@uw.edu before the third Friday of the quarter. Any costs not covered by the department are your responsibility.

If you're a current or former service member, or a military dependent, you may be able to use VA benefits to pay program costs. Contact the UW Veterans Education Benefits Office for more information regarding the process.

If you'll be using VA benefits, contact UW Continuum College Registration Services at c2reg@uw.edu prior to the third Friday of the quarter to make sure all needed authorizations are in place.

If your employer or another party (other than a family member) has agreed to pay UW fees on your behalf, this is a third-party payment. However, if your employer requires you to pay your UW fees and then apply for reimbursement, the employer is not considered a third-party payer.

To pay via third-party, you or the payer must send a purchase order, letter of authorization to bill and/or any other required paperwork from the third party to UW Continuum College Registration Services at c2reg@uw.edu before the third Friday of the quarter.

We'll invoice the third party directly for payment. Any amount not covered by the third-party payment is your responsibility.

Note: If your employer requires evidence of program expenses before your statement is available on MyUW, contact UW Continuum College Registration Services for a copy of your transaction summary.

If you're an international student, you may also pay using a wire transfer via your bank or a service called Flywire.

To pay by bank wire transfer:

• Contact Continuum College Registration Services at c2reg@uw.edu to get bank and routing number information.
• Include your full name and UW student number in the wire transfer to ensure it's credited to your account.
• Include any wire transfer and bank fees in the amount of your payment so the total will cover your full balance.

To pay using Flywire:

1. Go to the company’s international payment portal for the University of Washington.
2. Click Start Your Payment for UW Professional & Continuing Education (PCE).